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Using Trello for Time Management


I was introduced to Trello a couple of weeks ago and wanted to share how I have been using it stay productive. Trello (https://trello.com/en-US) is an online platform that allows users to use a variety of boards and cards to organize their projects. As a new graduate student, I have been seeking a way to manage my school, personal and professional life. Trello’s platform makes it easy and actually fun to do!

First, you can select your background to set the mood for your project. You can select either a color or photo that represents your personal style or the theme of your project. Since its summer time, I decided to go with a bright pink. I created a Weekly To Do Board and set it to private because it included a mix of personal and professional tasks.

I adapted the tool to match my needs. I need a place where I could see all of my To Dos so I customized the board to include these components:
  • Weekly View -  I created 8 lists for each day of the week (M, T, W, R, F, Sa and Su). And, I created a Done list to which I could transfer my completed tasks.
  • Time slots - I created 3 time slots for each day of the week: 1. Early AM – 5:30 – 6:30 AM 2. Work Day – 8:00 – 5:30 PM and 3. Evening PM – 6:00 – 10:00 PM
  • Color-coded Labels – I grouped my tasks for the week under 9 main topics and created a color-coded label for each of the main topics. Some of my main topics were: Work Projects, Web 2.0 Class, Learning Analytics Class, Exercise, Mastermind group, etc. You can create whatever works for you.

And, now the fun part, I created cards for each item on my To Do List for the week and applied one of the color-coded label to each card. After the initial set-up, it has been a breeze to keep up-to-date. I can plan out my tasks for each day of the week; and if I am delayed with a task, I can move the task to the next day. I can view the tasks associated with one of my classes or work projects. And, then once I complete the task, I move it over the Done column, which is very rewarding! The only difficult part is actually doing the work!

Have you tried Trello? If so, what are you thoughts?

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